Although Word offers several predefined Office
elements, such as headers and footers, cover pages, pull-quotes, and so
on, you can also create your own and add them to Word's gallery of
choices. These elements, called building blocks,
might contain specific text or a graphic you want to reuse — for
example, your company logo or your name and contact information in the
color and font of your choice.
You can share the building
blocks you create by embedding them in a Word template, which you can
then distribute to others. Anytime someone applies the template you
distribute to a document, the building blocks you embedded become
available in that document.
To attach a template to a
document, open the document, click the File tab, and click Options. In
the Word Options dialog box, click Add-ins, click the Manage drop-down
arrow, click Templates, and click Go. Finally, click Attach in the
Templates and Add-ins dialog box, locate and select the template you
want to attach, click Open, and click OK.
Open the template to which you want to add a building block you have created.
Select the text or graphic you want to include in the new building block.
Click the Insert tab.
In the Text group, click Quick Parts.
Click Save Selection to Quick Part Gallery.
The Create New Building Block dialog box opens.
Type a name for the building block.
Specify the gallery in which the building block should reside.
Select a category for the building block.
Type a description of the building block.
By default, the current template is listed here. To save the building block in another template, click here and choose another.
Click OK.
Save and close the template.
The building block is added to the template. When the template is
applied to a document, the block will be available from the gallery you
specified.
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Apply It!
To insert a building block
that has been saved in a template into a document, attach the template
to the document, click in the document in the spot where you want the
building block to appear, click the Insert tab, click Quick Parts in the
Insert group, and click the building block. If the building block does
not appear in the gallery, click Building Blocks Organizer, locate and
click the block you want to insert, and click Insert.
Important!
To include any paragraph
formatting you have applied in the building block, ensure that the
paragraph mark at the end of the paragraph is also selected. If no
paragraph marks are visible, click the Home tab and, in the Paragraph
group, click the Show/Hide button ( ). |
